Technical Requirements for Preparing a Paper

Contents

 

Introduction

These requirements are valid after the paper is accepted for publication. At the stage of submission, it is enough that the paper fulfils the conditions set up in the section on Submissions.

The LaTeX template

For writing the final version of the paper for MG&V please use the MG&V LaTeX package [note]. The ZIPped file contains the most up-to-date files: the LaTeX template for the paper, the BibTeX template for the references, the LaTeX class file, the BibTeX style file, and the compiled template in PDF. The simpliest way to write your paper is to edit the templates.

In the package you will also find the License Agreement; see also the section What to upload. If you have an older template and the Agreement was not there, please take the Agreement form the present MG&V LaTeX package or contact us in the discussion of your paper.

What to upload

Do not upload and do not send the source LaTeX files before your paper is finally accepted for publication (for the version for review see the section Version for review). You will be informed through our web service where to upload the set of camera-ready files right after the final acceptance. Then, please upload one compressed archive (ZIP, RAR, etc.) containing the following files:

  • LaTeX source file: *.tex,
  • BibTeX literature database: *.bib,
  • image files in any format readable for LaTeX, as you have used them in your compilation, without any compression artefacts;
  • your compiled .pdf file, for our reference;
  • the License Agreement which you have found in the MG&V LaTeX package, signed by the Corresponding Author, and scanned.

Do not send intermediate files, log files, etc. We compile everything from scratch.

See the detailed instructions below.

Version for review

You can also use the template to produce the PDF file for reviews. It will be anonymized, as required by our review procedures. In this case, use the smgv class option [review]. See the LaTeX template file for more details.

For reviews, you submit only the PDF file, within the submission process.

Detailed instructions

If some .tex files are included from the main file, please name the main file in such a way that it is clear which file should be compiled as the main one.

If the text requires nonstandard LaTeX macro definitions, they should be provided in the preamble of the main file.

Nonstandard fonts should not be used (nonstandard means not available in the full installation of MikTeX).

The images for the figures should be placed in separate files, without lossy compression, in any format directly read by the LaTeX system (with the graphicx package). Please provide a separate image for each subfigure, if any. Do not include captions, or denotations of subfigures (like letters or numbers) in the images – such elements should be typeset as text, outside the images (see the .tex template for a simple example).

The references should be prepared in the form of the BibTeX file (see the .bib template for a simple example). It is highly recommended that a DOI identifier should be given for every reference; if none is available, then an URL address should be given, if possible. The publications in books, journals and conference proceedings are preferred over the preprints made available by the authors in their own web pages or in the preprint-orientated services.

In addition, the authors should include a hardcopy-equivalent version of the paper in the .PDF format for reference purposes (the compiled document). Please remember that the number of pages of the whole paper (including all its elements) is in general limited to 25 (see Author Guidelines in the section on Submissions).

For more datailed instructions see the template source files and the compiled template available in the MG&V LaTeX template package.

Which LaTeX?

The particular version of LaTeX we use is MiKTeX. Make sure that your LaTeX file(s) compile in MikTeX without errors. For this please install MiKTeX on your machine. The installation process is easy. We do not recommend the web-based LaTeX services due to that the source files generated with them are frequently incompatible with standard LaTeX. They usually add redundant formatting commands, which spoil the clean structure of the documents and make them unsuitable for further editing.

When sending the camera ready version to MG&V please do not forget the other advices laid out in the Author Guidelines in the section on Submissions.

We strongly do not recommend automatic transformation of the text produced by your text editor into LaTeX. The software for such automatic transformation usually generates text with many artificially introduced formatting instructions which are intended to mimic the original view of the paper, while totally ignoring its structure. So, please avoid manually changing the formatting set by the MG&V class. LaTeX is designed to keep the good structure of the text, so please use it according to the intentions of its creators. Consult the excellent and concise manual:
Tobias Oetiker, Hubert Partl, Irene Hyna and Elisabeth Schlegl
The Not So Short Introduction to LaTeX2e
Online: https://www.ctan.org/tex-archive/info/lshort/.

How about other file formats?

We do not have templates in any other file formats except LaTeX and we do not plan to deliver any. LaTeX has advantages which we use in the background to streamline the publishing process and which other file formats do not support. Therefore, please do not ask us whether we are going to provide a template in .doc, .docx, .odt, .pages, or any other format. We are not.

What to do if you are new to LaTeX

  1. Download MikTeX and install it (at best, for one user): https://miktex.org/.
  2. Download The not so short introduction to LaTeX2e: https://ctan.org/tex-archive/info/lshort/. Read it (1-2 hours).
  3. Download Using BibTeX: https://ctan.org/pkg/bibtex. Go through it, most of details not needed. You need "Entry types" and "Fields".
  4. Copy the contents of our LaTeX package to a new directory.
  5. Open "mgv-template.tex" and "mgv-template.bib", from our LaTeX package, in any LaTeX editor; it can be TeXworks from the MikTeX installation. Use default settings.
  6. Compile "mgv-template.tex" by clicking the green arrow. See the results. See that there are no errors.
  7. Read "mgv-template.pdf" you have produced. You can see it is identical with our file provided in the LaTeX package.
  8. Edit "mgv-template.tex" and "mgv-template.bib" and replace our texts with your texts. Observe our explanations and comments in both files.

Further steps

  1. You can move the image files you use to a subdirectory "Images". This will help in keeping the main directory clean.
  2. When you are ready, you can choose the option in the first line of "mgv-template.tex":
    \documentclass{smgv}
    to get the version for reviews or for publication:
    \documentclass[review]{smgv} % use at the review stage
    \documentclass[publish]{smgv} % use at the publishing stage, after the acceptance
  3. At the review stage, send us the pdf file only. At the publication stage, see https://mgv.sggw.edu.pl/technical#Upload.
  4. If the basic editor TeXworks seems too simple for you, you have many other possibilities. We would recommend TeXstudio: https://www.texstudio.org/, an advanced and free multi-platform LaTeX editor.

Good luck.

[note]: The MG&V LaTeX package file is downloaded from the external server which belongs to the Association for Image Processing, Poland – Towarzystwo Przetwarzania Obrazów (TPO). The server is safe and the file can be downloaded safely. If this server is inaccessible (which is a rare case), the same file can be downloaded from here – this server is also safe.